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Suppose you’re part of an Accounts Payable team (or the single AP person) and use Dynamics 365 Business Central. In that case, you may be familiar with both the Suggest Vendor Payments function (to cut checks) and the Payment Journal Page (to post payments).
While that works well when you issue several checks at a time, what if you only need to cut one check? Fortunately, there’s more than one way to cut a check (or checks) in Business Central versus just using Suggest Vendor Payments. Below are three options (with screenshots) that may work for you.
You can enter payment lines manually on an invoice-by-invoice basis. Open the appropriate Payment Journal. Then, confirm the payment date is as needed. (More detail is in the screenshot below.)
I have repeated the process on a second line choosing a second invoice for the same vendor as shown below. Notice that the document number has incremented below.
When printing the check(s) for the manually entered payment lines shown above, you have the option of printing the two selected payment lines on separate checks. To do this, select one check per vendor, per document number option on the Print Checks setup screen, as shown below.
A second option for manually selecting Payment Journal lines is to enter one line per vendor and use the Process > Apply Entries process found on the top ribbon. This will open a screen that shows the open payables for a vendor. You can select the invoice(s) needed to print on the check, as shown below.
This will update the payment line with the amount of the invoice(s) selected to be on the printed check, as shown below.
Another option that will create payment lines similar to the Apply Entries process above is to open the Vendor Ledger Entries. Below, I have filtered those Vendor Ledger Entries to Invoices that are open and selected two invoices for three vendors.
The system will now create the payment lines into the payment journal, as shown below.
These are only some of the options available for payments in Dynamics 365 Business Central. If you have any questions about this or any other Business Central function, please reach out to Enavate Client Care. We would be glad to walk you through the process.
Peggy Hewes is a Senior Consultant within the Client Care pod at Enavate. Peggy’s role is focused on assisting clients with their Microsoft accounting software. She is Microsoft certified in Dynamics 365 Business Central Purchasing Financials. Her specialties include Business Central Financial Modules and Dynamics SL Payroll, Project Accounting, Financials and Inventory modules. In addition to answering daily calls, she has performed trainings, writing financial reports and year-end updates. She has been passionate in this role since receiving her bachelor’s degree from Suffolk University in Boston. When Peggy is not assisting clients, you’ll find her spending time with her husband and daughter. Peggy and her family enjoy watching Tom Brady football games, reading and visiting Cape Cod.